Accounting Excutive

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Job Description

Accounts Payable (15%)

  • Process manual payments (Citi bank transfer) for: staff and teachers’ allowances and end of contract payments, new teachers arrival payments, Teaching centre (TC) and Exams refunds. All payments are processed one working day of receiving requests and in line with corporate standards and Vietnam Accounting System (VAS)
  • Contact Regional Accountants/HUB staff to solve problems or issues relating to POs raised and payments returned within three days of receiving request from the HCMC Finance Manager
  • Keep office petty cash float and make petty cash payments. Do top-up at month end. Check and park journal vouchers in line with corporate standards and local policies
  • Issue cheques by Monday or as required. Ensure cheques are issued, recorded and kept as per HUB requirements, bank regulations, corporate standards and VAS
  • Park standard journals and accruals correctly and in time upon request of Budget Managers
  • Record recurrent payments and provide figures for recurrent items and non-recurent items for monthly cashflow forecast within one working day of receiving Finance Manager’s request

Accounts Receivable (55%)

  • Receive and post income and debts by cash, cheque, cards from TC Cashiers and staff for HCMC office. Check and reconcile cash and cheques collected, VAT invoices, SAP daily cash reports, bank deposit slips and book journals when required in SAP in line with corporate standards and VAS (Vietnam Accounting System)
  • Supervise and overview sub-bank staff in collecting cash from HCMC TC cashiers. Ensure the cash collection process is done and recorded by sub-bank on time, accurately and in line with BC standards
  • Check end of month (EOM) petty cash and unbanked revenue of HCMC TC cashiers on the first working day of every month and complete reports for Finance Manager to sign off
  • Ensure no cash journals of HCMC TC cashiers are parked and cash desk open at the month end
  • Support and assist HCMC TC cashiers in income collection including issuing and canceling VAT invoices, raising sale orders and billing in line with corporate standards and VAS
  • Support and assist HCMC TC cashiers in completing procedures for TC and Exams refunds including issuing minutes and cancellation of VAT invoices

Taxes (10%)

  • Complete monthly returns and yearly reconcilliations for Value Added Tax (VAT) for HCMC before required tax submission deadlines. Ensure tax returns completed on time, accurately, reconciled with SAP tax reports and in line with Tax and VAS requirements
  • Submit monthly and year-end VAT and HCMC personal income tax (PIT) withholding returns in HTKK/local Tax system following legal requirements and deadline. This inlcludes VAT sorting, declarations, payments and journals
  • Complete monthly manual payments for HCMC VAT as per local tax laws
  • Complete year-end VAT and PIT reconcilliaitons with local Tax office as per required deadlines and requirement
  • Issue PIT withholding certificates to HCMC individual vendors when required and as per PIT laws
  • Contact HCMC Authorities regarding issues about VAT and foreigner contractor tax (FCT) payment reconcilliations (Đối chiếu số nộp ngân sách NN) as per the Tax Authorities’ deadlines and requirements
  • Assist and support HCMC Finance Manager in contacting Tax Authorities in issues relating to VAT and PIT monthly returns and payments and updating new tax laws, policies, requirements upon request
  • Update Tax software in compliance with the Tax Authorites’ requirements

Financial Accounting and banking (7%)

  • Park and post accruals and journals for HCMC within one day after receiving request as per ESG (easy step guides) and corporate standards. Ensure all parked journals are posted before period close and in compliance with corporate standards
  • Co-ordinate with operational staff, Hanoi and Regional finance on HCMC Intra-Invoice issues including billing and payments in line with corporate policies and HUB deadlines
  • Provide assistance and support to Hub staff in issues relating to unidentified items, returned payments and bank statements by the Hub deadlines and requirements and in line with corporate standards
  • Contact/liaise with local banks and vendors on issues relating to HCMC USD payments, bank charges, unidentified/open items, returned payments upon request and as per local rules
  • Support Hanoi finance team in updating and revising bank mandate signatures whenever there is any change in personnel structure of bank signatories. Co-ordinate closely with Hanoi Accounts Officer in updating mandate forms. Contact UK and Hub Treasury on issues relating to revising bank mandate forms
  • Monitor accounting files as per information management standards, corporate finance standards and local laws. Ensure finance accounting filling system is kept up to date and is available for auditors, tax authorities and internal control
  • Monitor and order accountable stationery including cheques, VAT invoices, PIT certificates and valuable documents as per corporate standards and local Tax rules
  • Provide support and assistance to HCMC Finance manager as required

Vendor creation (10%)

  • Input and submit the online vendor application form within 3 days after receiving request and supporting documents
  • Contact Shared Services Centre in Noida on issues relating with vendor creation and review

SAP Power User (3%)

  • Be a point of contact for users seeking advice/guidance on the Finance and Business System (FABS)/SAP system including Procurement, Cash journals and for the Global Business Support Centre (GBSC) in sharing information with the user community
  • Support end users by
  • Identifying and sharing the areas of best practice
  • Working with users to exploit the system
  • Enhancing the business processes of the organisation and identifying requirements for improvements and new functionality
  • Escalating unresolved issues to the Global Service Desk (GSD) and take ownership and responsibility for the escalated issues
  • Provide refresher/new staff briefings to end users on the areas of the SAP system which affect their operational area in the form of group training or individual briefings
  • Generic problems across the team(s), department, office relating to FABS/SAP system are identified, highlighted, discussed with management and escalated to GSD

Key relationship

  • Internal: all BC Vietnam staff, HUB colleagues, Regional finance staff
  • External: Customers, suppliers, tax authorities
  • Due to restricted work permit requirements, only Vietnamese national is accepted

Job Requirement

  • Suitable applicants for this job will need to have at least three years’ experience working in the corporate accounting function of a multi-national organisation as well as a degree in accounting or finance. Prior knowledge of SAP or a similar accounting software is required, as are strong communication skills in English and Vietnamese
  • For further details of the job requirements, please refer to the Role Profile on our recruitment website
  • Term of services: Initial one year contract with potential extension

Application

  • Interested candidates please visit our website and follow the guidance to fill in the e-form
  • The closing date for applications is Wednesday 25 August 2016 (23:59 UK Time). We regret that only short listed candidates will be contacted
  • The British Council is committed to a policy of equal opportunity and is keen to reflect the diversity of UK society at every level within the organisation. We welcome applications from all sections of the community. In line with the British Council’s Child Protection policy, any appointment is contingent on thorough checks. In the UK, and in other countries where appropriate systems exist, these include criminal records checks. We are committed to employing disabled people

Địa chỉ văn phòng

20 Thụy Khuê, quận Tây Hồ, Hà Nội, Việt Nam
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