Administration Officer

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Working location: 224A – 224B Dien Bien Phu, Ward 7, District 3, Ho Chi Minh City.

Job Descriptions

Administration task

  • Resolve administration problems and inquiries
  • Record all office document and contracts
  • Manage office supplies stock and place orders
  • Control stationary, water request in office
  • Collecting stationary request from departments, prepare the stationary request for office, issue stationary to departments.
  • Prepare regular reports on expenses and office budgets
  • Propose payment request for office expense according to company’s procedure
  • Coordinate maintenance of office equipment
  • Organize a filing system for important and confidential company documents
  • Answer queries by employees and clients
  • Update office policies as needed
  • Maintain a company calendar and schedule appointments
  • Arrange travel and accommodations
  • Schedule in-house and external events
  • Other admin task has been assigned by board of management.

Legal administration task

  • Implement legal procedures
  • To update, review and update new legal documents related to the Company’s operation and propose to the head of departments for amending the Company documents in accordance with the new legal updated.
  • Manage company stamp, stamping all the documents according to Law and Company’s regulation.
  • Assist in coordination of insurance coverage for all staff
  • Assist in monitoring all related to licenses and working permit

Job Requirements

  • At least 2 years experience as an Administrative Officer, Administrator, Accountant or similar role
  • Required language: English
  • Solid knowledge of office procedures
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically)
  • Team oriented, strong organization skills with a problem-solving attitude
  • Able to multitask, well organized and detail oriented personally
  • Excellent written and verbal communication skills

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