Administrative Executive

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Job Description

  • The Admin team is responsible for all aspects of the day-to-day operations of E2. Admin team works behind and in-front of the scenes to ensure everything runs smoothly for students, staff, and families. The job description shall be amended from time to time, depending on changes of business requirements.
  • Primary responsibilities include:
    • Ensure proper operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, evaluating new equipment and techniques.
    • Maintain supplies inventory by checking stock to control inventory level, anticipating needed supplies, placing and expediting orders for supplies, verifying receipt of supplies.
    • Support academic teams, ensure classes are fully equipped and ready to use before study
    • Welcome students and parents when they arrive. Instruct them to the right destinations and also be responsible for introducing E2 program to new clients.
    • Answer and transfer incoming call to the attention person from other Departments and take note if the person is not available
    • Manage student attendance list and go through cleaning service checklist as a daily task.
    • Lead projects and initiatives that help improve administrative processes and a ensure a positive working environment.
    • Keep track of company travel plan, monthly update number of required trips.

Job Requirements

You have…

  • Academic or work experience in administrative position
  • Good verbal and written communication skills in Vietnamese and English
  • Proficiency in MS office and managing databases, spreadsheets.

You’ll really stand out if you have…

  • Positive, self-starting attitude and entrepreneurial spirit with strong organizational skills
  • Ability to engage positively with customers and partners in person and via telephone.

You are…

  • These are personal traits that we look for throughout your application and interview process
    • Passionate: We care about education and our long-term impact. You care about students and take pride in their work
    • Ruthless about the results: We rely on data to make decisions and improve our impact. You care about actual, measurable result.
    • Collaborative: We contribute to and find value in being part of a team. You enjoy working on a team and can communicate effectively with others.
    • Innovative: We have a growth mindset and are able to learn and adapt quickly. You can solve problems on the fly and you like to try and learn new things.

Benefit

  • Competitive Salary + Annual Bonus
  • Health Insurance
  • Flexible, Unlimited Vacation Policy
  • To join an awesome, fun team: join yoga during lunch breaks, monthly staff events, annual retreats, guest speakers, and more.

Địa chỉ văn phòng

Hồ Chí Minh, Việt Nam
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