Executive Assistant

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Job Descriptions

  • The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the FUV Project Office. The Executive Assistant also serves as a liaison to the board of directors and senior management teams, organizes and coordinates university outreach and external relations efforts, and oversees special projects.
  • The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication in Vietnamese and English, research and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
  • This position represents the FUV office in a discreet, professional manner at all times to staff, board members, elected leaders, the press, the general public, and others.

Administrative Support

  • Completes a broad variety of administrative tasks for the Directors.
  • Manages an accurate calendar of meetings and other commitments for the Directors; coordinates with the office assistant to prepare detailed meeting schedule, appointments, travel itineraries/logistics.
  • Provides administrative support on complex or confidential matters including meeting materials, agendas, advances, expense reports, meeting minutes, etc.

Research Support

  • Provides research support on various university initiatives relating to the cultivation of prospective students and parents, faculty and staff.
  • Provide research support on curriculum design initiatives.
  • Provides research, organizational support on university administrative filing, official papers and correspondence.
  • Manage the office’s database and other records efficiently and accurately.
  • Other research functions as assigned.

Communications, Partnerships, and Outreach

  • Coordinates with the communication team and ensures that the University’s information is up to date; responds to requests for materials regarding FUV in general.
  • Edits and completes first drafts for written communications to internal and external stakeholders.
  • Works with various project teams in coordinating the Directors outreach activities.
  • Follows up on contacts made by the President and supports the cultivation of ongoing relationships.

Job Requirements

  • Bachelor’s degree required
  • Proficiency in English required.
  • At least five years of experience in providing administrative support, preferably in a non-profit organization.
  • Strong oral and written communication skills, in Vietnamese and English.
  • Superb research and production skills in relation to speed and accuracy; strong technical/computer skills, proficient in Microsoft Office, cloud-base applications, and social media platforms.
  • Very strong organizational skills with excellent attention to detail.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
  • Proven ability to handle confidential information with discretion.
  • Ability to prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Creative and forward-looking thinker.

Địa chỉ văn phòng

1 Hải Triều, Hồ Chí Minh, Việt Nam
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