Personal Assistant to Director

Việc làm đã hết hạn
  • Working place: 11Bis Nguyễn Gia Thiều, P6, Q3, TPHCM
  • Working time: T2-T6 (9am – 6pm)

Job Descriptions

For business

  • Representing and managing relationships on behalf of the Director, via email and phone.
  • Maintaining good relationships with partners, clients, suppliers and other staff to ensure a smooth communication flow.
  • Arranging travel, visas and accommodation and, occasionally, travelling with the Director to take notes or dictation at meetings or to provide general assistance during presentations;
  • Delivering highly skilled administrative support, including calendaring, schedule managements and ensuring the Director is well prepared for meetings;
  • Organizing and maintaining diaries and making appointments;
  • Providing travel arrangements and expense reports.
  • Purchasing & returning (maintain/order and pick-up supplies).
  • Planning and coordinating personal and company events.
  • Clerical projects, data entry, etc.
  • Photocopying, scanning, faxing.

For personal life/home

  • Processing incoming/outgoing mail and FedEx/UPS deliveries.
  • General errands.
  • Home improvement project management.
  • All personal items that he cannot handle.
  • Dealing with personal purchasing, booking, payment…for the Director.

Job Requirements

THIS POSITION IS FOR A PERSON WHO

  • Has previous experience as a Personal Assistant is a plus.
  • Is resourceful.
  • Has good judgment, detailed orientation and ability to work independently.
  • Is not locked in to just working 9 – 5 but embraces a “until get it done” attitude
  • Is flexible
  • Is a high communicator in English and Vietnamese (Can demonstrate proficient level of using 4 skills).
  • Is highly organized but moves quickly
  • Willing to take new challenges, loves learning new things and can implement new ideas quickly
  • Is tech savvy
  • Can handle direct & blunt feedback. Does not need to be cuddled
  • Can juggle lots of moving pieces while staying focused, collected and effectively prioritizing
  • Has a high level of integrity, authenticity and professional demeanor
  • Handle sensitive situations and confidential information with care and professionalism.
  • Has a motorbike for transportation
  • Has a smart phone for App communication
  • Takes ownership and pride in your work

KNOWLEDGE REQUIREMENTS

  • Proficiency in Microsoft Word, Power point, Microsoft Excel, and Microsoft Outlook is a must.
  • Must know how to use and search for information on the internet.
  • Friendly and confident.
  • Excellent customer relations, problem solving and time management skills.
  • Service oriented and with good personality.
  • Enjoys working with a diverse group of people with different backgrounds.
  • Understands Viber, WhatsApp, Skype, Facebook Messenger, Facebook

Benefits

  • Challenge your limits every day in a fast growing company
  • Competitive benefit package
  • Dynamic, international and friendly working environment
  • Great opportunities in developing career pathway
  • Up to 16 full paid leave days/per year
  • Extra health care insurance
  • Company trip, a lot of parties and fun, and different type of bonuses are provided

Yeah!
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