Program Assistant cum Administration Clerk

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Job Descriptions

Program Support (about 60% of time)

  • Provide support in translation or interpretation program-related documents
  • Assist Program Director with program related paperwork
  • Support Program Director to monitor HFHV program workplan progress
  • Work with relevant people to check & consolidate nationwide monthly & quarterly reports to ensure consistency

Cashier (about 10% of time)

  • Pays daily operational costs (travel advances and payments to suppliers) or emergency expenses.
  • Issue sufficient receipt / payment voucher and record them into cash accordingly into cash ledger/ cash book timely and accuracy manner.
  • Carry out cash count at the end of each day and reconcile the closing on hand with the opening
    cash on hand.
  • Maintains sufficient cash amounts of change in safe box.
  • Keeps cash safe box safely.
  • File payment and receipt voucher sufficiently, orderly and up to date.

Administration (about 30% of time)

  • Receive phone calls to office and transfer to relevant people if any
  • Check & ensure security, maintenance, and inventory of all HFHI-VN assets, including computers, photocopier, phones, equipment, documents and electronic media through local backup processes are well managed
  • Check & ensure office is clean, tidy and safety
  • Organize and process requests for purchasing equipment and services to ensure compliance of HFHV’s travel and procurement policies and standards.

Perform other relevant assignments requested by Program Director and/or Finance and Government Liaison

Job Requirements

  • Degree in Business Administration, Social Science or related field from University or College
  • Minimum 01 year of experience in the field of Administration and prefer having experience in making reports
  • Soft skills include
    • MS Office (Excel, Word & Outlook, power point);
    • Demonstrate willingness & concern in sharing with others, and community development and strong integrity in dealing with interest conflict
    • Proficiency in English, able to translate agreement/documents from English to Vietnamese accurately and vice versa, equal to IELTS 6.0
    • Work independent, responsible and committed
    • Willingness to work extra hours in special case
    • Customer service skills and team work spirit

*We recommend interested & qualified candidate to send your comprehensive CV, and cover letter to highlight
your interest and capabilities and contact details (including telephone number and email) of 3 references
including most recent direct supervisors

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