Job Description

  • Handle all incoming calls in bilingual and forward to the appropriate extension
  • Receive all letters, packages, other correspondence and news. Follow up with the delivery man to ensure all the important/urgent items were delivered on a timely basis.
  • Keep the reception area in order
  • Maintain the meeting/video conference room booking system, greet office guest warmly.
  • Request Caterer to serve beverage and clear meeting room after the meeting
  • Support meeting host to handle meeting room setup, pick-up orders, distribute, setup and coordinate with Cleaner and Caterer to ensure the room is cleaned up after the meeting
  • Book car for staff to take business trip
  • Keep, maintain, distribute stationary as requested; maintain office supplies by checking stock, stocking items
  • Coordinate well with tea-lady, caterer staff, cleaner
  • Support on the Fourth Friday event when required
  • Update contact list monthly
  • Provide reports, expense forms attached invoices monthly to Finance;
  • Do timesheet monthly
  • Complete other tasks as assigned

Job Requirements

  • College/University Degree
  • Good at English (4 skills)
  • Proven experience as front desk representative, agent or relevant position
  • Familiarity with office machines (e.g. fax, printer etc.)
  • Excellent knowledge of MS Office (especially Excel and Word)
  • Strong communication and people skills
  • Good organizational and multi-tasking abilities
  • Problem-solving skills
  • Customer service orientation

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