Job Description

  • Answer telephone, screen and route calls to specific people
  • Deal with queries from the public and customers.
  • Welcome visitors warmly, make sure they are comfortable, instruct them to meet people.
  • Ensure knowledge of staff movements in and out of organization
  • Ensure reception area is tidy.
  • General administrative support
  • Prepare and scan letters and documents.
  • Handle stationary and distribute them for office and operation team.
  • Receive, sort mail and deliveries.
  • Maintain appointment diary either manually or electronically every month.
  • Manage office equipment and facilities: contact and handle maintenance services when needed, ensure the office is always clean and well-functioned
  • Manage purchasing process with suppliers, regularly update supplier lists
  • Make booking for staff as required (hotels, air tickets, cars, meeting rooms,…)
  • Prepare documents to get visas, work permits and other travel papers
  • Other relevant task assigned by Manager

Job Requirements

  • Good command of MS Office (Excel, Word, PowerPoint)
  • Fluent in English (Speaking and listening)
  • At least 6 months of experience
  • Pleasant and honest personality
  • Good looking
  • Solving problem and organization skill
  • Hard-working, eager to learn and good personality